Essential Business Writing: Task 2: Meeting Minutes

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Opened: Friday, 10 March 2023, 5:00 PM

Develop meeting minutes by following the given template below.
Complete the task on MS word. The page/s should be in A4 size, and text in Times New Roman 12-point font typed with single line spacing.
Use the following filename format: <YourSurnameFirstLetterofFirstName_EBW_Task2>
Example: JaneF_EBW_Task2
Your document must be submitted in the submission bin only.

Meeting minutes template:

Name of meeting: (e.g., Board Meeting/ Inter-departmental Meeting/ Departmental Meeting, etc)

Date: (January 01, 2023)

Time: (9:00 AM to 11:30 AM)

Attendees: (list out full names of everyone in attendance)

Absent with apologies: (list out full names of those who were invited to the meeting but could not attend)

Chairperson: (full name, department)

Agenda:

1. Confirmation of the meeting minutes for (date)

1.1 Pending item from previous meeting

1.2 Pending item from previous meeting

2. Presentation of proposal of a new project

2.1 Discussion on project details and persons in charge

2.2 (any item related to item No 2)

3. (continue in the same manner)

(Note: list down as many Item Numbers necessary to cover all the matters to be discussed in this meeting)

(Note: The agenda must be ready before the call for meeting. Those attending may submit the items to be discussed in the meeting to the secretary of the meeting who will give the list to the chairperson. The items in the meeting agenda must be informed to everyone present at the meeting in the meeting invitation. Any main items to be presented at the meeting that have come in later or after a set due date for item submission must be pushed to the next meeting).

Item no.	Item	Action to be taken	Person in charge
	*Confirmation of previous minutes*
1.0	The chairperson calls for the confirmation of pending items discussed in the previous Meeting Minutes dated xx/xx/xxxx listed below
1.1	Change of the Project Manager in charge of Project Poodles from Jeremy Brown to Peggy Sue Morton	Everyone present has agreed that Ms Morton will be taking charge of Project Poodles from xx/xx/xxxx onwards	Department Head Maria Barilla to inform Ms Morton
1.2	Updates on the pending report of Project Boxer by May Lee.	May Lee to present the report at the end of the meeting.	Project Manager May Lee
	*New items*
2.0	Project Doberman proposal was presented at the meeting. The project is set to be completed by January 2024.	Anthony Siva presented the proposal	Project Manager Anthony Siva
2.1	Heads of department to suggest the persons in charge from their department that will be part of the Project Doberman team.	Select 1 person per department	All Department Heads
2.2	Presentation of project details and stakeholders	Anthony Siva presented the proposal	Project Manager Anthony Siva
3.0	New matters arising: 3.1 (what it is) 3.2 (another new item)
	No other matters were discussed, therefore the meeting adjourned at (time & date)

Minutes prepared by: (state the name of the person taking and writing the minutes and the department)

Minutes approved by: (state the name of the person approving and the department)

Refer to the rubric attached below for criteria and grading.

Task 2: Meeting Minutes

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